Privacy Policy.

Scope

This Privacy Policy describes how Assurion Services LLC (Wyoming LLC) and Assurion Services LLP (India LLP) collect, use, disclose, store, and transfer personal data. This policy applies globally to all individuals who interact with us, including website visitors, prospective clients, current clients, job applicants, and business partners.

Who We Are

Either entity (Wyoming LLC or India LLP) may handle your personal data depending on the nature of our engagement and the services requested. Generally:

• Wyoming LLC primarily handles data from US-based clients and prospects, particularly for US accounting, tax, and attestation services.
• India LLP primarily handles data for actuarial services, compliance advisory, and analytics services, with a global client base including support for delivery and client relationship management.

Data may be shared between both entities for operational, administrative, and service delivery purposes.

Categories of Data We Collect

We collect and process various categories of personal data, including:

A) Contact and Identity Information

• Full name, email address, phone number, mailing address
• Business title, company name, industry
• Identification documents (passport, driver's license, Social Security Number — only when required for service delivery or compliance)

B) Professional and Engagement Information

• Details about your business, organizational structure, financial information
• Scope of engagement, service requests, project details
• Communications related to our services (emails, meeting notes, documents)
• Billing and payment information

C) Technical and Usage Information

• IP address, browser type, operating system, device information
• Pages visited, time spent on site, links clicked
• Cookies and similar tracking technologies (see Cookie Policy)
• Login credentials and session information (for authorized users)

D) Recruitment and Business Development Information

• Resume, educational background, employment history
• Interview notes, assessment results, background check information
• Prospecting information for business development purposes

E) Sensitive and Special Categories of Data

• Health information (only if relevant to accommodation requests or as part of background checks, handled with additional safeguards)
• Biometric data (only as required by law or for security access purposes)

How We Collect Data

We collect personal data through various methods:

• Directly from you: Information you provide through contact forms, emails, applications, engagement documents, or verbal communications.
• From employers or colleagues: Information shared by your organization or professional contacts when requesting our services.
• From clients: Information provided by existing clients regarding team members, stakeholders, or third parties involved in engagements.
• Automatically: Technical data collected through cookies, web analytics, log files, and tracking technologies as you navigate our website.
• From public sources: Publicly available information from professional directories, business registries, LinkedIn, or industry databases for prospecting or verification purposes.

Purposes of Processing

We process personal data for the following purposes:

• Responding to your inquiries and providing customer support
• Assessing your request and determining whether we can engage with you
• Managing client relationships, engagements, and contracts
• Providing professional services as outlined in engagement agreements
• Verifying identity and conducting background checks
• Administering payments, billing, and financial management
• Maintaining records, documentation, and audit trails
• Quality assurance, process improvement, and training
• Security, fraud prevention, and risk management
• Improving our website, services, and user experience
• Business development and marketing (with appropriate consent)
• Compliance with legal and regulatory obligations
• Governance, internal administration, and operational management

Grounds for Processing

We process personal data based on the following legal grounds:

• At your request: When you explicitly ask us to provide services or information.
• Performance of contract: To fulfill our obligations under engagement agreements or service contracts.
• Legitimate interests: To pursue our business interests, such as improving services, preventing fraud, and conducting business development, where such interests do not override your rights.
• Consent: Where you have explicitly consented to processing, such as receiving marketing communications or using cookies beyond strictly necessary functions.
• Protection of rights: To establish, exercise, or defend legal claims.
• Regulatory compliance: To meet legal obligations under GDPR, CCPA, HIPAA, SOX, and other applicable regulations.

Sharing and Disclosure

We may share personal data with the following parties:

• Between entities: Between Wyoming LLC and India LLP for operational and service delivery purposes.
• Our personnel: Employees and contractors who need access to data to provide services or perform job functions, subject to confidentiality obligations.
• Service providers: Third-party vendors who provide cloud hosting, email services, analytics, payment processing, or other essential functions. These vendors are bound by data protection agreements.
• Professional advisors: Legal counsel, accountants, auditors, and consultants who assist us in compliance and business matters.
• Client-authorized parties: As requested by clients, we may disclose data to their designated representatives, auditors, or regulators.
• Regulatory and law enforcement authorities: When required by law or in response to legal process, court orders, or government requests.
• Potential acquirers: In the event of a merger, acquisition, or sale of assets, personal data may be transferred to the acquiring entity.

We do not sell personal data to third parties for their independent marketing or commercial purposes.

International Data Transfers

Our operations span the United States and India, and we utilize cloud-based systems that may store or process data in multiple jurisdictions. This means personal data collected in one country may be transferred to, stored in, or processed by systems located in other countries. We rely on:

• Standard contractual clauses approved by relevant authorities
• Adequacy decisions where applicable
• Your explicit consent for certain transfers
• Data protection agreements with our service providers

By providing data to us, you consent to such transfers subject to appropriate safeguards. We take measures to ensure transfers comply with applicable privacy laws.

Data Security

We implement administrative, technical, and organizational safeguards to protect personal data, including:

• Encryption of data in transit and at rest
• Access controls and role-based permissions
• Regular security assessments and penetration testing
• Employee training and confidentiality agreements
• Backup and disaster recovery procedures
• Incident response and breach notification protocols

However, no security system is absolutely guaranteed. While we strive to protect your data, we cannot guarantee absolute security against all threats. You use our services and share data at your own risk, though we maintain reasonable protections.

Data Retention

We retain personal data for as long as reasonably necessary to:

• Provide the services you have requested
• Maintain records required by professional standards and regulations
• Fulfill contractual obligations
• Resolve disputes and enforce agreements
• Comply with tax, accounting, and legal requirements (typically 7–10 years)

After these purposes are fulfilled, we delete or anonymize personal data unless we are required by law to retain it longer. Client data is typically retained for the duration of the engagement and for the period required by applicable regulations, even after the engagement ends.

Your Rights and Choices

Depending on your location and applicable law, you may have the following rights:

• Right of access: Request a copy of personal data we hold about you.
• Right of correction: Request that we correct inaccurate or incomplete data.
• Right of deletion: Request deletion of your personal data, subject to legal retention requirements.
• Right of restriction: Request that we limit processing of your data for certain purposes.
• Right of portability: Request your data in a portable format for transfer to another provider.
• Right to withdraw consent: If processing is based on consent, you may withdraw it at any time.
• Right to opt out of marketing: You may opt out of promotional emails and marketing communications by clicking the unsubscribe link in our emails.

To exercise any of these rights, please contact:
Email: contact@assurionservices.com
Phone: +1 (307) 393-9419

We will respond to all requests within the timeframe required by applicable law, typically within 30–45 days.

GDPR Notice (for EEA and UK Residents)

If you are located in the European Economic Area (EEA) or the United Kingdom, the General Data Protection Regulation (GDPR) applies to your personal data. Under GDPR, you have the following additional rights:

• Right to lodge a complaint with your local supervisory authority (data protection authority)
• Right to know our Data Protection Officer contact information
• Right to transparency about our data processing activities
• Right to object to processing based on legitimate interests

We are committed to GDPR compliance. Our Data Protection Officer and legal counsel are available to address concerns. If you believe your GDPR rights have been violated, you may lodge a complaint with your national data protection authority.

California Notice (CCPA/CPRA)

If you are a California resident, the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) provide you with additional rights:

• Right to know: Request what personal information we have collected about you.
• Right to delete: Request deletion of personal information, with certain exceptions.
• Right to opt out: Opt out of the sale or sharing of your personal information (though we do not sell data).
• Right to correct: Request correction of inaccurate personal information.
• Right to limit use: Limit how we use sensitive personal information.
• Non-discrimination: We will not discriminate against you for exercising your CCPA rights.

To submit a CCPA request, email contact@assurionservices.com or call +1 (307) 393-9419. We will verify your identity and respond within 45 days.

Third-Party Tools and External Links

Our website may contain links to third-party websites, social media platforms, or external services. We are not responsible for the privacy practices of these third-party services. We encourage you to review their privacy policies before providing any personal information. Additionally, we may use third-party tools for analytics, marketing, or functionality. These tools may collect data directly from your browser. We recommend reviewing their privacy policies and terms of service.

Children

Our website and services are designed for business and professional audiences and are not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If we discover that a child has provided personal information, we will delete such data promptly. Parents or guardians who believe we have collected data from a child should contact us immediately at contact@assurionservices.com.

Changes to Privacy Policy

We may update this Privacy Policy at any time by posting a revised version on the Website. The effective date will be updated accordingly. Continued use of our website or services following such changes constitutes your acceptance of the updated policy. We encourage you to review this policy periodically to stay informed of any changes.

Contact Details

Assurion Services LLC (Wyoming LLC)

Entity: Assurion Services LLC
Location: Wyoming, United States
Email: contact@assurionservices.com
Phone: +1 (307) 393-9419

Assurion Services LLP (India LLP)

Entity: Assurion Services LLP
Location: India
Email: contact@assurionservices.com
Phone: +1 (307) 393-9419

For all privacy-related inquiries, data access requests, or concerns, please reach out to either entity using the contact information above.